Inserting a Table of Contents into a document already utilizing heading styles is done by following these steps. Your Table of Contents is now inserted into your Word document. Heading 1 styles are listed highest, with Heading 2 styles appearing as subheadings.
The title of your Table of Contents is determined by default but can be updated by clicking it and inserting your own text. The benefit of using heading styles to create an automatic Table of Contents is that it can be instantly updated to reflect changes. To update your Table of Contents, simply click it, then select Update Table. You then have the choice to update the entire Table of Contents text and page numbers or to update page numbers only. When applying heading styles that are incorporated automatically, you should opt to update the entire table to account for any text edits or page changes within the document.
An automatic Table of Contents has hyperlinks built in to navigate through the document quickly. This is an especially helpful tool for readers of long documents. There are also many ways to customize your Table of Contents. The font and size can be adjusted by highlighting the text as you normally would in a Word document, then using the Home tab to select a font, size, color, etc. Advanced options for customizing the Table of Contents are accessed via the Edit Field option through right-clicking on the Table of Contents text.
Table of Contents
Click Table of Contents on the References Tab, and choose one of the types of tables of contents available. The two automatic tables can be updated when you change the heading text, rearrange the order of your content, or change between heading styles. They only differ by either saying "Contents" or "Table of Contents" at the top.
Alternatively, if you click the Custom Table of Contents… option, you can format the way the table of contents will look: Choose a different style, hide page numbers, include more heading levels than the default three levels, and more.
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If you choose instead to create a manual table of contents, Word will add dummy text to the table instead of using your headings, you'll have to manually type in each entry, and Word won't be able to update the table of contents for you--not very much fun. That's it!
Once you've chosen one of the automatic tables of contents or the custom option, Word will create the table of contents for you. In the Insert Field dialog, select TC and enter the desired text. Figure 7. Mark Table of Contents Entry dialog. Note that each TC field can have a switch that indicates which TOC level it represents the default is 1.
In the example in Figures 4 and 5, the blurbs were at Level 3. But what if you want your document headings divvied up by location rather than level? That is, suppose you want a TOC for each chapter in addition to one for the entire book? The general principle here is that you have to have some way to tell Word what part of the document you want each TOC to cover.
To do that, you select the text you want included in the TOC an entire chapter, for example and insert a bookmark. Word and earlier: On the Insert menu, click Bookmark and type in a name for your bookmark. Word and above: On the Insert tab, in the Links group, click Bookmark and type in a name for your bookmark. After you have created the bookmark, you insert a TOC field at the desired place at the beginning of the chapter, say. Helpful Hint: Give some thought to this.
After you have inserted the TOC which at this point will contain many more entries than you want , you will have to edit it by hand. If you have not changed any of the default options except the levels as described above, the field you have inserted will look like this:. Some settings can be changed in the basic TOC dialog. These include whether or not to include page numbers, what kind of leader if any to use with the page numbers, how many levels to include, and in Word and above whether or not to hyperlink each entire entry as opposed to just the page numbers.
You can also choose among a variety of preset formats, as shown in Figure 7.
Figure 8. The Table of Contents tab of the Index and Tables dialog showing available formats. By default, the TOC styles are very bland. They are based on the Normal style, which means that, unless you have modified Normal, this is what you'll get:. Word and above: All entries will be point Calibri with 1. Finally, when you generate the TOC, Word dynamically adds a right tab stop at or close to the right margin. This tab stop does not adjust automatically; if you change the margins, you will have to manually change the tab stop in all the TOC styles, so it is advisable to change margins if you plan to before inserting the TOC think about this especially if you plan to have the TOC in more than one column: create the columns before you insert the TOC.
You do this by modifying the TOC styles. Modifying TOC styles Indents and tab stops Effect of direct formatting Omitting page numbers Adding numbering to unnumbered headings Adding chapter numbering Modifying TOC styles All versions of Word make it dangerously easy to modify TOC styles intentionally or accidentally by automatic updating, and recent versions of Word and above make it unreasonably difficult to modify them any other way. This means that if you make a change in the formatting of one TOC entry, this change will be applied to the style itself and propagated to all other entries in that style.
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This works for changes you apply using keyboard shortcuts, toolbar buttons, the ruler, and formatting dialogs such as the Font , Paragraph , Tabs , and Bullets and Numbering dialogs , though it seems to work more reliably for paragraph formatting than for font formatting. There are, however, situations where you may want to be able to access the Modify Style dialog to make changes directly. This is especially important if you are applying outline numbering.
Succeeding versions have made access to the Modify Style dialog successively more difficult, with some easing in more recent versions. Here's the rundown:. Word and earlier: On the Format menu, select Style. In the Style dialog, click Modify Word and On the Format menu, select Styles and Formatting , which opens the task pane of the same name. Select the desired TOC style and click Modify You can select one of these and click Modify… to open the Modify Style dialog. For one thing, the dialog will not display any tab stops!go to site
2011 Microsoft Word Table of Contents (Mac)
Presumably this is because the right-aligned tab stop for the page number is set dynamically based on your margin width, but even after the TOC has been inserted and the tab stop has been set, it doesn't show up in the Tabs dialog when it is accessed through Modify Style. You might try to access the Tabs dialog indirectly by double-clicking on the tab stop, for example.
This will display the tab stop setting, but if you change the leader and click OK , you will find that the change is applied only to the single entry at the insertion point. If you then update the style, the change will be applied to the rest of the entries at that level, but when you update the TOC, it will be applied to all the entries.
Other approaches can result in the tab stop being entirely removed from other levels. There seem to be myriad ways to get this wrong! The only method I have found that works is to change the tab stop first—but not through the Tabs dialog. Instead, drag the tab stop marker to the left a little. You will see this change immediately propagated to the rest of the entries at that level as the style automatically updates. Double-click on the tab stop to open the Tabs dialog and remove the leader.
Then drag the tab stop back where it belongs. While this will appear to have worked, as soon as you update the TOC, you'll see that the leader has also been removed from the entries at other levels. Again, the only apparent way to fix this is to repeat the process drag the tab stop, restore the leader, drag the tab stop back for each TOC level. This is so much trouble that you may well conclude that you can be satisfied to either have leaders for all levels or to omit page numbers for a single level as described below.
One of the most common ways of modifying TOC styles is by adding indents. If your entries are long enough to wrap to a second line especially if they are numbered , you may want to add a hanging indent to the TOC style. For entries that wrap to a second line, it is even more important to add a right indent to keep the entry from overrunning the page numbers. The ruler in Figure 9 below shows that a right indent has been added to the TOC style to make entries wrap well short of the page number column. Figure 9. TOC entries with right indent. If most of your TOC entries are fairly long, or if the text line is fairly short, so that there is not much distance between the end of the entry and the page number, you may want to omit the period leaders for a cleaner look.
If you do need to use leaders, the TOC will present a much more attractive appearance if the leaders all end in the same place , somewhat short of the longest page number see Figure Figure TOC with truncated leaders.
Insert a table of contents into a word-processing document, format the text, and add leader lines
Unfortunately, Word does not offer any easy way to do this, but there are two possible approaches:. Then modify the TOC styles to add an additional tab stop, with a period leader, to the left of the page numbers. Remove the leader from the tab stop at the right margin the one where the page numbers are. You will have to add an additional tab character to the end of each TOC entry to make this work.
This is pretty labor-intensive and somewhat risky since the TOC can no longer be updated.
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Another approach that is perhaps equally unsatisfactory relies on adding the tab characters to the headings themselves. Using this approach, you change the formatting of the TOC style to add a tab stop as in 1 , but the success of the method depends on your being able to add a tab character to the end of each heading, which will work only for left-aligned not centered headings. TOC entries do not reflect any formatting that is part of a heading style, but they can pick up any font formatting that is applied directly.
But if you change the formatting of part of the heading, making one of the words italic, for example, then that change will be reflected in the TOC entry. Usually this is what you want. For example, if your heading includes words italicized for emphasis or because they are a book title, you will probably want them to be italicized in the TOC as well. Paragraph formatting is always ignored. This means that if your Heading 1 is defined as 12 points Spacing Before and 3 points Spacing After and you modify one Heading 1 paragraph to have 24 points Spacing Before, this will not affect the TOC.
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In these TOCs, the Hyperlink character style which by default is blue and underlined is applied to the entry but suppressed. Apparently this results in suppression of underline and all colors.